• Accounting Forms
• Annual and Monthly Closing Schedules
• Banner Access and Maintenance Forms
• Financial Reports
• Grants and Contracts
• Policies and Procedures
• Study Abroad Financial Information
• Tax Information

*Accounts Payable check pick-up*

Please contact Accounts Payable (accountspayable@cofc.edu) in advance to coordinate check pick-up.

*Purchase Approval Limits*

• All financial transactions (All purchases, EA's, IDT's, JE's, TA's, Budget Transfers, etc.) that are $ 50,000 or above must be approved by the Executive Vice President for Business Affairs / CFO

• EVP’s and Academic Deans have approval limits up to $ 49,999.99

• All others have limits up to $ 4,999.99, and should be noted on the Index/FOP Access Form for each index

Financial Policies

NOTE:  Effective 7/1/19, the state approved a change in the meal reimbursement rates.  In-state has increased from $25/day to $35/day, and out-of-state has increased from $35/day to $50/day.  See Travel Policy and Travel Reimbursement Form for reimbursement break-down by meal.

• 2.2.1 - Scholarships, Fellowships, Stipends, Prizes, and Awards
• 2.2.2.1 - Regular Disbursements
  
  • 2.2.2.1.1 - Student - Group Travel
  • 2.2.2.1.2 - Payments to Vendors for Catered Meals at Statewide, Regional, or District Meetings, or Student Event/Activities
  • 2.2.2.1.3 - Moving Expenses
  • 2.2.2.1.4 - Gifts, Flowers, Parties, and Other Benefits
• 2.2.2.2 - Prepaid Expenses
• 2.2.3.3 - Petty Cash Funds and Change Funds
• 2.3.2.1.1 - Taxpayer Identification
• 2.5.1 - Travel

Additional Procedures related to Financial Policies

• 2.2.2.1.5 - Capital Improvement Projects
• 2.2.2.1.6 - Fiscal Year Closing
• 2.2.2.1.7 - Intradepartmental Transfers (IDTs) - Internal transactions between departments
• 2.2.2.1.8 - Invoice Processing Schedule, Inquiries, Check Writes/Distribution
• 2.2.2.1.9 - Reason for Return of/Delayed Processing of Invoices - See Invoice/Travel Expense Rejection Form