• Accounting Forms
• Annual and Monthly Closing Schedules
• Banner Access and Maintenance Forms
• Financial Reports
• Grants and Contracts
• Policies and Procedures
• Study Abroad Financial Information
• Tax Information

*Accounts Payable check pick-up*

Please contact Accounts Payable (accountspayable@cofc.edu) in advance to coordinate check pick-up.

*Financial Transaction Approval Limits*

• All financial transactions (All purchases, EA's, IDT's, JE's, TA's, Budget Transfers, etc.) that are $ 50,000 or above must be approved by the Executive Vice President of Business Affairs

• EVP’s and Academic Deans have approval limits up to $ 49,999.99

• All other financial approvers have approval limits up to $ 4,999.99, but can be lower, and should be noted on the Index/FOP Access Form for each index

Note to Travelers

Effective 1/1/23, the Standard Mileage Rate for 2023 Business travel is $ 0.655.  The Travel Authorization and Travel Reimbursement Forms have been updated to reflect this rate.

For travel occurring July 1, 2022 through December 31, 2022, the Standard Mileage Rate for Business travel is $ 0.625.

For travel occurring January 1, 2022 through June 30, 2022, the Standard Mileage Rate for Business travel is $ 0.585.

Common expense document prefixes (contact the specific area regarding questions, unless otherwise noted)

• CC - Copy Center charges
• FR - Freight charges
• GH - Guest Housing charges
• J or FP - Journal entry/IDT - contact the Controller's Office
• MS - Mail Services charges
• PA or PS - Parking Services charges
• PC - Procurement Card charges
• PP - Facilities Management charges
• ST - Central Stores charges
• TC - Telephone charges

Accounting Forms

• Approval of New Employee Relocation / Moving Expense
• Direct Deposit Form (excel)
• Direct Deposit Form (pdf)
• Expenditure Authorization / Travel Payment Voucher
• Immediate Check Request Form (excel)
• Immediate Check Request Form (pdf)
  • Iran Divestment Act Certificate  NOTE:  This form, signed by the vendor, is required for all Expenditure Authorization requests that are (1) associated with a contract; and (2) with any payment greater than $10,000.00 (i.e., $10,001.00 and over).
• Intradepartmental Transfers - IDT
  • NOTE:  Paper IDT's will no longer be accepted for Facilities Management work orders.  If you would like more information on the Facilities Management billable work order process, please visit: https://facilitiesmanagement.cofc.edu/service-requests/index.php.
  • NOTE:  When using an IDT for ARAMARK services, please attach the required support (Catered Meals Questionnaire Form, AND event flyer, or attendee roster-listing all faculty/staff/student/other attendees).  This required support MUST be attached to the IDT.
• Catered Meals Questionnaire Form
• Nonresident Alien Questionnaire (excel)
• Nonresident Alien Questionnaire (pdf)
• Research and Development Sales and Use Tax Exemption Form
• Travel Advance Request
• Travel Authorization  NOTE:  If you experience issues creating the TA number due to the macros in the form, the macros will need to be enabled in your Trust Center Settings .  Please see the following IT knowledge base article for instructions on how to enable macros: KB0010914: Macros are Blocked in Microsoft Office
• Travel Reimbursement
• Student Travel Liability Form  NOTE:  Please document who is collecting these liability forms on the Travel Authorization.