Accounting Forms

*Accounts Payable check pick-up*

Standard pick-up times for accounts payable checks are Monday through Friday, from 9:00 A.M. through 4:30 P.M., unless special arrangements are coordinated with the Accounts Payable (accountspayable@cofc.edu) area in advance.

*Financial Transaction Approval Limits*

  • All financial transactions (All purchases, EA's, IDT's, JE's, TA's, Budget Transfers, etc.) that are $ 50,000 or above must be approved by the Executive Vice President of Business Affairs

  • EVP’s and Academic Deans have approval limits up to $ 49,999.99

  • All other financial approvers have approval limits up to $ 4,999.99, but can be lower, and should be noted on the Index/FOP Access Form for each index

Note to Travelers

Effective 7/1/19, the state of South Carolina approved a change in the meal reimbursement rates.  In-state rates increased from $25/day to $35/day, and out-of-state rates increased from $35/day to $50/day.  See Travel Policy and Travel Reimbursement Form for reimbursement break-down by meal.

Effective 1/1/20, the Standard Mileage Rate for 2020 Business travel is $ 0.575.  The Travel Authorization and Travel Reimbursement Forms have been updated for the new rate.

For travel occurring January 1, 2019 through December 31, 2019, the Standard Mileage Rate for Business travel is $ 0.58.

Common expense document prefixes (contact the specific area regarding questions, unless otherwise noted)

  • CC - Copy Center charges
  • FR - Freight charges
  • GH - Guest Housing charges
  • J or FP - Journal entry/IDT - contact the Controller's Office
  • MS - Mail Services charges
  • PA or PS - Parking Services charges
  • PC - Procurement Card charges
  • PP - Facilities Management charges
  • ST - Central Stores charges
  • TC - Telephone charges

Accounting Forms