• Accounting Forms
• Annual and Monthly Closing Schedules
• Banner Access and Maintenance Forms
• Financial Reports
• Grants and Contracts
• Policies and Procedures
• Study Abroad Financial Information
• Tax Information

*Accounts Payable check pick-up*

Standard pick-up times for accounts payable checks are Monday through Friday, from 9:00 A.M. through 4:30 P.M., unless special arrangements are coordinated with the Accounts Payable (accountspayable@cofc.edu) area in advance.

*Financial Transaction Approval Limits*

• All financial transactions (All purchases, EA's, IDT's, JE's, TA's, Budget Transfers, etc.) that are $ 50,000 or above must be approved by the Executive Vice President of Business Affairs

• EVP’s and Academic Deans have approval limits up to $ 49,999.99

• All other financial approvers have approval limits up to $ 4,999.99, but can be lower, and should be noted on the Index/FOP Access Form for each index

Note to Travelers

Effective 7/1/19, the state of South Carolina approved a change in the meal reimbursement rates.  In-state rates increased from $25/day to $35/day, and out-of-state rates increased from $35/day to $50/day.  See Travel Policy and Travel Reimbursement Form for reimbursement break-down by meal.

Effective 1/1/20, the Standard Mileage Rate for 2020 Business travel is $ 0.575.  The Travel Authorization and Travel Reimbursement Forms have been updated for the new rate.

For travel occurring January 1, 2019 through December 31, 2019, the Standard Mileage Rate for Business travel is $ 0.58.

Common expense document prefixes (contact the specific area regarding questions, unless otherwise noted)

• CC - Copy Center charges
• FR - Freight charges
• GH - Guest Housing charges
• J or FP - Journal entry/IDT - contact the Controller's Office
• MS - Mail Services charges
• PA or PS - Parking Services charges
• PC - Procurement Card charges
• PP - Facilities Management charges
• ST - Central Stores charges
• TC - Telephone charges

Accounting Forms

• Approval of New Employee Relocation / Moving Expense
• Direct Deposit Form (excel)
• Direct Deposit Form (pdf)
• Expenditure Authorization / Travel Payment Voucher
• Immediate Check Request Form
  • Iran Divestment Act Certificate  NOTE:  This form, signed by the vendor, is required for all Expenditure Authorization requests that are (1) associated with a contract; and (2) with any payment greater than $10,000.00 (i.e., $10,001.00 and over).
• Intradepartmental Transfers - IDT
  • NOTE:  Effective 7/1/17, paper IDT's will no longer be accepted for Facilities Management work orders.  If you would like more information on the Facilities Management billable work order process, please visit: http://physicalplant.cofc.edu/services/chargeable-additional-services.php.
  • NOTE:  When using an IDT for ARAMARK services, please attach the required support (Catered Meals Questionnaire Form, AND event flyer, or attendee roster-listing all faculty/staff/student/other attendees).  This required support MUST be attached to the IDT.
• Catered Meals Questionnaire Form
• Nonresident Alien Questionnaire (excel)
• Nonresident Alien Questionnaire (pdf)
• Research and Development Sales and Use Tax Exemption Form
• Travel Advance Request
• Travel Authorization  NOTE:  The Travel Authorization Form can be found in MyCharleston.  The form is located in the "Accounting Forms" section on both the Employee or Finance tabs.
• Travel Reimbursement
• Student Travel Liability Form  NOTE:  Please document who is collecting these liability forms on the Travel Authorization.